Project Inclusion – Delegate Permission Form & Agreement

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Participant Information

Project Inclusion Permission Form & Participant Agreement

Please complete the form by January 19, 2023.

NOTE: You cannot save your partially completed form so please review the full form before starting to complete.
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Orientation

The Virginia Center for Inclusive Communities is pleased to offer an Orientation Session for parents/guardians and students in preparation for the Project Inclusion program. This session takes place on Thursday, January 12 at 6:00 PM at 1 Franklin St, Hampton VA 23669. Please check a box below to indicate whether or not you plan to attend the Orientation Session.

Demographic Information

Demographic Information
Please provide the following student demographic information.
*This information will be used to ensure that we have as diverse a community as possible. Only VCIC and Project Inclusion staff members see your responses*

Emergency Contacts

Parent/Guardian Information

Health History and Medical Release

Health History and Medical Release
This information is gathered to assist in identifying appropriate care for the participant. All medical information is confidential. This form must be completed by the parent(s)/guardian of minors. Please make sure that you provide detailed and accurate information so that the on-site medical professional is aware of your child’s needs.
1. Insurance carrier/plan name
2. Group
3. Insurance company address
4. Name of policy holder
5. Policy holder's relationship to participant
6. Social security # of policy holder or insurance ID #
Please list all medications (including over-the-counter or nonprescription drugs) taken routinely. Bring enough medication to last the entire duration of the program. Keep it in the original packaging/bottle that identifies the prescribing physician (if a prescription drug), the name of the medication, dosage, and frequency of administration.
We are requiring all participants to be fully vaccinated before the program. To be considered fully vaccinated, an individual must have received both a primary vaccine(s) and a booster. Please indicate the participant's current vaccine status. We will not share the participant's vaccination status with anyone outside of the organization.
This health history is correct and complete as far as I know, and the person herein described has permission to engage in program activities except as noted. In the event of an accident or illness that requires emergency medical care, I hereby give permission to the attending (licensed) medical personnel to order such medical attention as may be deemed necessary for the health and safety of my child (or the person of whom I am legal guardian). In the event that I cannot be reached in an emergency, I hereby give permission to the physician selected by the Director to secure and administer treatment, including hospitalization, for the person named above. The medical information above is complete and accurate to the best of my knowledge.
Signature is required.
Signature is required.

Communication and Mailing

Communication and Mailing

This section should be filled out by a parent or guardian.
To help us send reminders and communicate quickly with participants, VCIC is establishing an optional text messaging group through Remind. If you would like to sign up the participant, please provide the best cell phone number to reach them.

Permissions

Student’s responses will be associated with an ID number for tracking group progress throughout the program year. The number will not be attached to my child, so responses will only be reported as group outcomes.
I understand that I/my child, alone or with other participants and/or Virginia Center for Inclusive Communities (“Inclusive Communities”) staff, volunteers, or representatives, may be photographed, recorded on film, audio tape, videocassette, or other visual and sound, computerized, telephonic, voice-mail or tape media (“photographs and/or sound/image recordings”) by Inclusive Communities and/or others approved by Inclusive Communities. I hereby consent to the foregoing and grant permission, without reservation, to Inclusive Communities and/or those approved by Inclusive Communities to generate, prepare, advertise, describe, and/or publicize Inclusive Communities and its work, good will, public education, and/or fundraising activities, disseminate, otherwise use and comment upon the photographs and/or sound/image recordings as they may determine, without review by me/my child and without financial or other obligation of any nature to me/my child. I consent that I/my child may be identified by name, age, and place of residence or otherwise, as Inclusive Communities and/or those approved by Inclusive Communities may determine. I release Inclusive Communities, its officers, volunteers, agents, employees, licensees, and assigns from all claims that I/my child may have, or might have, for any cause of action arising out of the taking and/or use of the photographs and/or sound/image recordings as set forth herein. I understand that a full group picture will be taken by Inclusive Communities and provided to all program participants no matter which box is checked below. This consent and release shall continue in effect, without a limitation of time.

Participant Agreement

This section should be filled out by the participant.    
    1. I agree to be present for the entire Project Inclusion session, from beginning to end.
    2. I will be on time for all Project Inclusion sessions.
    3. I will remain within the Project Inclusion site boundaries at all times unless accompanied by a staff member in an emergency.
    4. I will not bring any weapons, laser pointers, or other prohibited material to Project Inclusion.
    5. I will not bring or use any drugs at the program except medication detailed in the medical information section of this application.
    6. I will turn in all medication to the designated person at Project Inclusion in original containers upon arrival.
    7. I will not engage in sexual activity at Project Inclusion. I agree to not enter the living quarters of members of another gender at any time.
    8. I will attend and be on time for all sessions.
    9. I will pay for any facility damage for which I am responsible.
    10. I will wear my nametag at all times.
    11. I understand that cell phone usage will be prohibited during program sessions. The presence or use of cell phones during program sessions will result in the phone being confiscated and held until the end of the program day.
    12. I understand that violating any of these rules can result in immediate dismissal from Project Inclusion at the discretion of a Director.
    13. If I am dismissed, my parent/guardian will be called to pick me up from the facility.
    14. To the best of my ability, I will join in the spirit of Project Inclusion at all times.
Signature is required.

Parent / Guardian Consent

 
  1. I understand that my child will be attending Project Inclusion from Thursday, February 9 – Sunday, February 12, 2023 at the Jamestown 4-H Educational Center. I understand that my child’s high school will provide transportation to and from the program and will provide adult supervision during the program.
 
  1. I understand that Project Inclusion is an intensive human relations program that deals with mature subject matters. I understand that workshop topics may include values clarification, self-esteem, stereotypes, prejudice, interpersonal communication, racial identity, racism, sexism, homophobia, classism, family issues, and more.
 
  1. I understand that youth who participate in Project Inclusion activities and discussions often find it to be an emotional experience. Throughout the week, students may experience confusion, anger, joy, sadness, frustration, hope and more as they learn.  I assure you that my child has no known mental or emotional disorders or sensitivities that would interfere with her/his participation and that she/he is capable of handling the subject matter and emotional nature of this program.
 
  1. I understand that although the Virginia Center for Inclusive Communities (“Inclusive Communities”) has taken precautions to provide proper organization, supervision, instruction, and equipment for each activity, it is impossible for Inclusive Communities to guarantee absolute safety. I also understand that each participant shares the responsibility for safety during all activities and I assume that responsibility for my child.  I waive any claim that may arise against the Board of Trustees of Inclusive Communities, and/or its employees, agents, lessors, volunteers, or lessors including those claims which may arise from the negligence of Inclusive Communities, its Board of Trustees; and/or its employees, agents, lessors or volunteers.
 
  1. If the Project Inclusion director must send my child home for any reason, I agree to pick up my child within four hours of the director's call (unless other arrangements are made with the director.) I understand that I may be called at any time of the night or day to arrange for my child's transportation home and that I will be responsible for all costs associated with such transportation.
 
  1. If my child's medical information should change prior to the program, I will notify the Virginia Center for Inclusive Communities of any new conditions, medications, limitations, etc.
 
  1. I have read and understand all the provided information in this form.
Signature is required.

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